A new Supreme Court administrative order has extended the time for most county clerks of court to comply with an administrative order to use Portable Document Formatting for Archiving — or PDF/A — to store electronic court records. The order affects more than 50 counties and sets compliance deadlines between June 1 and November 30, 2022.

Ten counties are already storing records in the PDF/A format. They are Clay, Alachua, Seminole, Orange, Hillsborough, Pinellas, Indian River, Lee, Broward, and Miami-Dade counties.

The court on June 10, 2019, issued Administrative Order SC21-23 which, following the recommendation of the Florida Courts Technology Commission, adopted PDF/A as the official format for storing court records. That order, signed by Chief Justice Charles Canady, observed, “PDF/A is recognized as the international standard for long-term archival storage. Use of PDF/A for the storage of electronic court records will maintain longevity of court PDF files and improve the security and preservation of case-related documents.”

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